The Mifflin County Criminal Justice Advisory Board reserves the right, at any time and upon majority consent of the voting membership, to add/remove voting memberships to this Board.

ARTICLE IV:  MEETINGS

SECTION A:  REGULAR MEETINGS

The Mifflin County Criminal Justice Advisory Board shall meet on a schedule to be determined by the Board.  The Chairman and/or any member of the Executive Committee shall have the authority to schedule additional meetings as may be necessary.

SECTION B:  VOTING

Each member of the Mifflin County Criminal Justice Advisory Board, or their designee, shall have one vote.

SECTION C:  DESIGNEES

Each member of the Mifflin County Criminal Justice Advisory Board may appoint an individual as a designated voter in his/her absence.  Designation must be made in writing (e-mail notification is permitted) to the facilitator at any time but must be done prior to any regularly scheduled meeting.

SECTION D:  QUORUM

A quorum shall be met and business may be conducted when greater than 50 percent of the standing members, or designees, are present.

SECTION E:  PARLIMENTARY AUTHORITY

Robert’s Rules of Order, revised, governs all Mifflin County Criminal Justice Advisory Board meetings except in instances of conflict between the Rules of Order and the Bylaws of the Mifflin County Criminal Justice Advisory Board or provisions of law.

SECTION F:  ABSENCES

No more than two (2) unexcused consecutive absences will be permitted.  If a member does not participate or send a designee, they may be removed from the membership by a majority vote of the standing members in attendance.  The Chairman may, upon request in writing (e-mail notification is permitted), excuse the absence of a member due to illness, professional responsibilities or other unforeseen circumstances.

ARTICLE V:  COMMITTEES

Committees of the Board shall consist of members of the Board and such other persons as may be necessary to conduct the work of the committees.  The Board Chairman shall appoint a member to chair each committee and report committee activities at regularly scheduled meetings.

SECTION A:  STANDING

The standing committees will represent the following areas:

• Corrections
• Re-Entry/Specialty Courts
• Grants
• Human Services/CTC/Mental Health
• Law Enforcement
• Legislation
• Technology

SECTION B:  AD HOC

Ad hoc committees shall be formed to aid the Board membership in areas of business outside the memberships’ expertise.  Ad hoc committees shall be dissolved and added as may be deemed appropriate by the Board.

SECTION C:  EXECUTIVE

The Executive Committee shall consist of the President Judge, the designated County Commissioner, the District Attorney, the Public Defender and the Warden of the Mifflin County Correctional Facility.  The Executive Committee will act only on matters of necessity which require action between the regularly scheduled meetings of the Mifflin County Criminal Justice Advisory Board.  Such action will require a quorum of three members voting and the decision will be made by a majority of those present and voting.

A meeting may consist of a conference call or other technological means available wherein a majority of the Committee, or designee, is available.  Voting via telephone, email or other technology will specifically be permitted.  

ARTICLE VI:  LEADERSHIP

SECTION A:  CHAIR AND VICE CHAIR

The Chair and Vice Chair of the Mifflin County Criminal Justice Advisory Board shall be nominated and selected each year by a majority vote of the standing members in attendance.  In those instances when the Chair cannot be present at a scheduled meeting, the Vice Chair shall preside over the scheduled meeting.

SECTION B:  FACILITATOR

The Facilitator will send notice of meetings, distribute agendas and aid the Chair and Vice Chair with administrative duties.  Agendas will be sent ten (10) days in advance of each meeting.  The Facilitator shall be nominated and selected each year by a majority vote of the membership.

ARTICLE VII:  AMENDMENT OF BYLAWS

Proposed amendments to the Bylaws are to be included on the agenda of a regularly scheduled Mifflin County Criminal Justice Advisory Board meeting for approval.  The Bylaws may be amended by a two-third majority vote of the quorum present.  Any action taken by the Mifflin County Criminal Justice Advisory Board amending the Bylaws becomes effective immediately.